New opportunities in statements & time recording and much more

Statements & Time recording

The statements & time recording functions have grown steadily in the recent months. In this way, it is now possible to model many different compensation models for your employees. Nevertheless, we always have requests for special models or additional surcharges, which we provide to you step by step.

Fixed capping of flextime

Since the introduction of the time recording, it is possible to cut the flexitime of an employee at or by a fixed amount at the end of a month. In the case of fixed capping (for example, "10 overtime hours are paid off with the salary"), these have always been cutted on flextime basis. If an employee had less than 10 overtime hours in the current month, but a higher flextime balance from the previous months, the flexitime was still capped. From now on it is possible to limit this capping so that the capping only accesses overtime generated in the current month.

Convert surcharges into hours

The payment of surcharges is usually in monetary form with the respective monthly statement. However, in many cases it is also allowed to add the surcharges in the form of additional hours to the flexitime account so that the employee can later either get it paid out or compensate for it by having a flexible holiday on hours. For this purpose, there is now a possibility in the statement and time recording period to transfer the surcharges directly to the flextime balance.

Access to time clocks

It is now possible to define for each employee in the statements period which time clocks he has access to. For example, it is possible to completely prohibit employees from manually time tracking so they can only use the time clocks in the WebApp or desktop version. It is also possible to allow only the central time clock for an employee.

Travel expenses Overview

The overview of travel expenses has been extended with some useful features in this version. On the one hand, the kilometers driven and the destination of the journey are now displayed directly in the overview. On the other hand, it is now possible to approve single or multiple travel expenses directly from this view or to mark them as paid out. This speeds up the processing of travel expenses and ensures a better overview. Also possible from this version is the direct attachment of all scanned documents to the print version of the overview.

Advanced e-mail settings

For request and booking e-mails, it is now even easier to define what content (event description, subscribe and cancellation buttons, list of sub-jobs, etc.) should be included in the e-mail. You can also customize the order of this information in the administration so that you can focus your employees more on certain information. In addition, it is now possible to deposit separate signatures for employees, freelancers and subcontractors. In this way, there is no longer the risk that freelancers or subcontractors inadvertently send emails with a foreign company signature.

New dashboard widgets

• The Notes widget gives you the option to place information directly in the dashboard in a large text field. These are automatically saved and available to you in this way at any time.
• The Task Filter allows you to filter for tasks created by specific people or currently being edited by specific people.
• So that you and your employees are always informed about new GigPlaner versions, you can use the Changelog widget to display the information of this and all previous update information directly in the dashboard.

Extended statistics

The statistics have also been updated once more with this version. Individual values such as the number of events and the personnel costs are now presented in comparison to previous years and thus give a good impression of the development of the corresponding values. It is also possible to visualize the distribution to larger and smaller customers.

Billing factor

The billing factor, which can already be used for some time for example to reimburse travel days only with a certain part of the standard rate is now also taken into account in some other places. For example, in Statements & Time recording, the number of jobs booked may be an odd number (for example, 6.5 days for five days of production with three half-paid travel days). In addition, a standard billing factor can be defined in the administration for each job type (Workday, Travelday, Off-Day), which is then used by default for these types.

Further adjustments

• Tasks can now be assigned to multiple employees.
• You can define different mileage allowances for every employee in his statement periods or a default mileage allowance in the settings for all employees.
• The average skill level for an employee is displayed directly in the request dialog.
• Each employee can print a holiday list from the holiday overview for each year. Employees can also print this themselves under My Account > Vacation.
• You can now change the texts for the event propabilities in the settings under Jobs > Probabilities and you can also add your own entries for the propabilities.
• The personnel requirement (x/x employees) in the calendar can now also be released via the user groups for employees who have no rights to edit the jobs.
• Subcontractors can now offer themselves for jobs.
• When copying jobs, the categories can be copied without having to take over the employees at the same time.
• The approval of travel expenses can now be assigned as a separate right in the user groups.
• Additional fields can now also be created for clients in the settings and then be filled in the clients profile (analogous to employees and jobs).